Analyst application

Please fill in the application form below to apply:

All fields must be completed.

Which type of application are you wishing to complete?*

Step 1: General Details

Name of company applying for membership*

Trading name (If different)

Laboratory Address*

Address Line 1 Address Line 2 City State / Province / Region ZIP / Postal Code Country

International Telephone*

International Fax

General Company Email*

Website

VAT Number (If applicable)

Name of main contact for FOSFA*

Position*

Email*

Step 2: Company Details

When was the company established*

DD

MM

YYYY

Is company managed independently?*

Yes
No

If subsidiary, name of Parent company*

Commercial activities of Parent company*

Does the company have any other laboratories within the same country?*

Yes
No

Does your company have professional indemnity insurance?*

Yes
No

How long has your laboratory occupied current premises?*

How long has the the laboratory been analysing:*

Oilseeds and oil bearing commodities	Selected groundnuts	Vegetable, animal and marine oils and fats

Step 3: Membership & Commodity Sections

Membership Category*

Sections (Tick all that apply)

Oilseeds
Oils and Fats

Representative Name

Representative Email

Representative Sections

Oilseeds
Oils and Fats

Add a RepresentativeRemove last Representative

Step 4: Company Accreditation/Certification

If the laboratory is accredited by an external accreditation/certification authority to ISO 17025, give details (authority, standard, date and period of validity)

If the laboratory has been inspected/audited by a national authority, give details (authority and date of last inspection, etc)

Step 5: Sample Handling and Storage

How old is the current laboratory premises?*

Is the laboratory purpose-built?*

Yes
No

Is the construction?*

Permanent
Semi-permanent
Temporary

Is the laboratory air-conditioned?*

Yes
No

Are there separate library facilities?*

Yes
No

Are there separate facilities for sample handling and storage?*

Yes
No

Are there written procedures for the receipt, handling and storage of samples?*

Yes
No

Have you a computerised sample/data handling programme?*

Yes
No

Is access to stored samples restricted to nominated staff only?*

Yes
No

Are the samples "logged in" on receipt?*

Yes
No

If yes, is the sample log held?*

Manually
Electronically

Is the storage area?*

Air-conditioned
Chilled
Ambient

How long are samples stored after completion of analysis?*

Is there a written procedure for dealing with client/customer complaints?*

Yes
No

Is there a written in-house quality assurance procedure?*

Yes
No

Step 6: Staffing

How many staff are employed in a technical capacity and professionally qualified?*

How many staff are employed in a technical capacity but not professionally qualified?*

How many staff are employed in an administrative/clerical capacity?*

How many staff will be employed on FOSFA related work?*

Note: Professionally qualified staff are those with a degree or professional qualification from a recognised university, higher academic institution or professional body.

Who is the supervisor in charge of the daily operation of the laboratory?*

How many staff are authorised to sign Certificates of Analysis?*

Is there a written programme for staff in-house training?*

Yes
No

If yes, are written records kept of this training?*

Yes
No

Step 7: Technical Publications/Methods of Analysis

Do you possess an up-to-date copy of the Technical Manual containing the Contractual Sampling and Analysis Methods?*

Yes
No

Do you possess copies of all the mandatory FOSFA Standard Contractual Methods of Analysis (ISO, BSI, AOCS, etc) relevant to your category and section of FOSFA membership?*

Yes
No

If not, please list those items not held and the date when you expect them to be in place*

Step 8: Laboratory Equipment and Calibration

Do you have in your laboratory the necessary equipment to carry out all the mandatory methods of analysis listed in the Technical Manual for the section(s) and category of membership for which you have applied?*

Yes
No

If not, please list those items not held and the date when you expect them to be in place (please note that the sub-contracting of mandatory tests by laboratories is forbidden)*

Are your analytical balances and weights serviced regularly?*

Yes
No

Are your analytical balances and weights calibrated regularly?*

Yes
No

Do you have certified calibrated thermometers?*

Yes
No

What oil extraction apparatus do you use (Oilseeds Section only)?*

What equipment do you use for the inital grinding of seeds (Oilseeds Section only)?*

Type	Maker	Model No

What equipment do you use for micro-grinding of seeds (Oilseeds Section only)?*

Type	Maker	Model No

What equipment do you have for colour measurement (Oils and Fats Section only)?*

Type	Maker	Model No

Do you have a gauge for slip melting point tubes (as required by ISO 6321:2002) (Oils and Fats Section only)?*

Yes
No

Step 9: Confirmation of Capability - Mandatory Contractual Analysis Method

Please read the following statements and complete the one that is relevant to the category of membership for which you are applying

Full Analyst (L1): We hereby confirm that we are capable of conducting all the Mandatory contractual analysis methods appropriate to our category of membership*

Yes
No

Associate Analyst (L2): We hereby confirm that we are capable of conducting all the Mandatory contractual analysis methods appropriate to our category of membership*

Yes
No

If not, please list those tests that you are unable to perform*

Are you willing to allow a member of the Federation's Technical Committee (or appointed representative) to visit your laboratory to inspect your equipment and discuss methods of analysis*

Yes
No

Are all the analyses you perform carried out at the premises stated above?*

Yes
No

If not, please state which tests and at which other premises they are carried out*

Do you issue certificates from the premises stated above?*

Yes
No

If not, from which address are certificates issued?*

Step 10: Confirmation of Capability - Optional Contractual Analysis Methods - (Full Analyst Applicants only)

Please study the lists of Optional contractual analysis methods and list the tests that you are capable of performing*

Do you wish to be accredited for the analysis of aflatoxin and B(a)P?*

Yes
No

(Accreditation may involve participation in a demonstration of competence at the laboratory's own expense)

Step 11: Comments

If you have any comments on matters not mentioned elsewhere on this form or other relevant information about your laboratory, please write them below

Step 12: Referees

Applications must be supported by two members of the Federation (one of which must be a Trading Member and the other a Trading or Full Broker Member). Neither can be an Analyst or Superintendent and neither can be affiliated to your company. Letters of support for your application from the referees should be sent separately to the Membership Secretary (membership@fosfa.org). A suggested format for these letters is available here.

The Companies (names in full) we will be contacting are as follows:*

Referee 1	Referee 2

Step 13: Declarations

We apply to the Council of the Federation of Oils, Seeds and Fats Associations Ltd to become Member Analysts in the section(s) previously stated and to be recognised as such for the purposes of the Federation’s contracts. We hereby declare that the answers we have given are correct to the best of our knowledge and, in the event that we are accepted into membership, we agree to abide by the terms and conditions of membership. We understand that we will be asked to demonstrate competence at our own expense, by participating in a Performance and Accreditation Programme for the appropriate section(s).

Name*